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Ensure that you are in the “Select Employee for Authorizing Transfer” page.
To select through direct entry
Enter the complete code of the employee in the “Employee Code” field.
Select the “Authorize Employee Transfer- Self Service” hyperlink beside the employee code field.
The system displays the “Authorize Employee Promotion/Transfer” page.
To select through search criteria
Use the search facility to fetch the required records in the multiline.
Select the data hyperlink on the name of the required employee in the multiline.
The “Authorize Employee Transfer- Self Service” page appears.
The system displays the following details at the top of the page.
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Employee Movement Unit |
The employee movement unit selected in the previous page. |
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Date Format |
The date format that is applicable to the login user. |
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Transfer |
Indicates if the record pertains to the transfer of the employee. The system displays the value specified during the initiate transfer process. |
You can edit the following details before giving authorization.
Note: By default, the system displays the values with which the record has been submitted for authorization.
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Reason for Transfer |
The reason for which transfer process has been initiated for the employee. The system displays the reason for transfer defined by the user using the Quick Codes activity of HR general information. The drop-down list box displays the predefined reasons such as, “Change in Department”, “Change in Grade”, “Change in Grade set”, “Change in Job”, “Others”, etc. By default, the system displays a blank value, if the record is being entered for the first time. |
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Promotion/Transfer Start Date |
The date and time on which the employee has been transferred. |
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Transfer Type |
From the drop-down list box, select the type of transfer, whether "Temporary"or "Permanent". |
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Transfer End Date |
The date till which the transfer is valid. This is mandatory, if the type of transfer is "Temporary". |
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Originating Department |
The department to which the employee actually belongs. This is mandatory, if the type of transfer is "Temporary". Help Available |
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Originating Department Description |
The description of the originating department. |
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Originating Line |
From the drop-down list box, select the process of the originating department. For example Bonding, Moulding, Packing,etc. |
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Originating Supervisor Code |
The employee code of the supervisor of the originating department. This is mandatory, if the type of transfer is "Temporary". Help Available |
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Originating Supervisor Name |
The name of the originating supervisor corresponding to the specific supervisor code. |
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Employee Code |
The unique code of the selected employee. |
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Employee Name |
The name of the selected employee. |
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Current Department |
The department in which the employee is currently working. |
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Current Department Description |
The description of the specific department. |
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Current Process/ Product |
The process/product in which the employee is currently working. |
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Current Supervisor Code |
The unique employee code of the employee’s current supervisor. |
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Current Supervisor Name |
The name of the employee's current supervisor. |
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Current Position |
The position currently held by the employee, for example, Senior Manager, Analyst Programmer etc. |
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Current Position Description |
The description of the specific position. |
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Current Rota Schedule |
The rota schedule to which the employee is currently mapped. |
Note: By default, for a pending authorization, the system displays the values with which the record has been submitted for authorization. You can edit the values before authorizing the record.
You can edit the values before giving authorization.
Note: By default, the system displays the applicable values in the fields and drop-down list boxes below the “New Position Code” field. If necessary, you can edit any or all of the details.
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New Department |
The unique code of the new department to which the employee has been transferred. Help Available |
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New Department Description |
The description of the new department. |
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New Process/Product |
The process/product that is planned for the employee. |
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New Supervisor Code |
The unique employee code of the employee’s new supervisor. Help Available |
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New Supervisor Name |
The name of the employee's new supervisor. |
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New Position |
The unique code of the new position to which the employee has to be transferred. Help Available |
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New Position Description |
The description of the specific new position. |
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New Rota Schedule |
The rota schedule that is planned for the employee. |
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Comments |
Enter the additional comments with regard to the details entered. |
To enter comments
Select the BOOK icon beside the “Comments” field. The system displays a dialog box.
Enter the comments in the dialog box.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
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Status |
The authorization status of the employee movements record. If the selected record has already been submitted for authorization, and has not yet been authorized, the system displays the status as “Pending for Authorization”. “Authorize-Reject” indicates the record has been submitted for authorization and has been rejected. |
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Rejection Reason |
The reason for which the application/process has been rejected for the transfer, in case of rejection. |
Select the BOOK icon beside the “Rejection Reason” field.
The system displays a dialog box containing the rejection reasons previously specified, if any.
You can view, add to, edit or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select the “Authorize” pushbutton.
Select the “Reject” pushbutton.
Hyperlinked topics below
Use this page to authorize the transfer for the selected employee.
View the employee’s current details.