Authorizing changes in information on family members

Select the required hyperlinked employee code in the "Select Employee" page to authorize the changes in the information on family members.
The “Authorize Changes in Information on Family Members” page appears.

The system displays the following from the previous page.

Date Format	The date format that is applicable to the login user. Tell me More
Employee	The name and code of the subordinate/employee selected in the previous page.
Request Status	The request status is displayed as any one of the following: “Authorized”. It indicates that the request is authorized “Pending for authorization”. It indicates that the request is pending for authorization. “Rejected”. It Indicates that the request is rejected
Employee Remarks	The remarks entered by the employee.

The system displays the following in the multiline.

Family Member Code	The code of the family member
Record Status	The record status is displayed as any one of the following: “Request for addition”. It indicates that a new record is entered “Request for modification”. It indicates that the record is edited “Request for deletion”. It indicates that the record is processed for deletion. “Current” . It indicates that the record is authorized.
First Name	The first name of the family member.
Middle Name	The middle name of the family member
Last Name	The last name of the family member
Relationship	The relation between the family member and the employee.
Gender	The gender of the family member, whether male or female. From the drop-down list box, select the required option, either “Male” or “Female”.
Date of birth	The date of birth of the family member.
Dependent	Specify whether the family member is a dependent of the employee or otherwise. From the drop-down list box, select “Yes” or “No” . “Yes”, indicates that the family member is a dependent and “No” indicates otherwise.
Occupation	The occupation of the family member. The system will list the options in the drop-down list box such as, Employed, Housewife, Student and Retired from Service. Select the required option.
Marital Status	The marital status of the family member. From the drop-down list box, select the required value .
Military Status	The military status of the family member. From the drop-down list box, select the required value.
Disability	The name of the disability, for example, eye injury, knee dislocation, head injury etc. From the drop-down list box, select the required value. The system lists in the drop-down list box, the user defined disability descriptions from the quick codes component.
Employee Code	The unique employee code of the family member, if the family member is also an employee of the organization.
Citizen Identification Number	The citizenship identification number of the family member.
CPF Number	The Central Provident Fund Number of the family member.
Is Relationship Current	Indicates if the employee’s relationship with the family member is current or otherwise. Note that the relationship will not be current in case of the death of the family member of owing to divorce if he/she is the employee spouse etc. “Yes” indicates the family member’s relationship with the employee is current, “No” indicates otherwise.
Relationship Start Date	Indicate the date on which the relationship came into existence. For example, a relationship starts in the event of birth in a family, adoption, or marriage.
Relationship End Date	If the relationship is not current, indicate the date on which the relationship was terminated. For example, in the event of the death of the family member, specify the date on which the family member died.
Reason	The reason due to which the family member-employee relationship became non-current. Select the required value such as, “Death” or “Other” from the drop-down list box. “Death” indicates that the relationship became non-current owing to the family member’s death. “Other” indicates that the reason for termination of the relationship is other than death.
If reason is others, please elaborate	If the family member-employee relationship is no more current for any reason other than death, elaborate the reason in the field.
Passport Start Date	The date on which the passport of family member is effective.
Passport Expiry Date	The date on which the passport of family member is expired.
Attach Documents	The documents to be attached by the HR user.

The following field is displayed below the multiline

Effective From

The date from which the corresponding version of the record was in effect.

Enter the following

Modification Option

From the drop-down list box, select any one of the following modification options.

"Select" option is chosen if you are entering the information for the first time on a blank page.
"Correct" option is chosen if you are amending an existing incorrect entry.
"Update" option is chosen if you are changing the particulars

New Effective From

The new date from which the corresponding version of the record will be in effect.

Authorizer Remarks

The remarks of the authorizer pertaining to the changes made.

Select the “Authorize” pushbutton to authorize the request for the changes in information on family members, OR
Select the “Reject” pushbutton to reject the authorization of the request for the changes in information on family members

To view information on family members

Select the “View current record” in the “Authorize Changes in Information on Family Members” page.
The “View Information on Family Members” page appears.

6 Hyperlinked topics below

Page Objective

This page is used to authorize or reject the changes made in the information on family member.