Changing personal information

Request Change in Personal Information

Select the “Request Change in Personal Information” option from the left pane. The “Request Change in Personal Information” page appears.

The system displays the following detail at the top of the page.

Employee Code	The unique code and name of the employee.
Request Status	The system displays the status when you save the changes made to the contact information details.
	If the system parameter requires the changes you make, to be authorized by the supervisor within the stipulated time, the system displays the request status as “Pending for Authorization”, when you save the changes.
	If the supervisor gives the authorization within the stipulated time, the system displays the request status as “Current.
Pending With	The code and name of the employee with whom the change request of the employee is pending with.
Hire Date	The date on which you were hired.
Rehire Date	The date on which you were rehired.
Confirmation Due On	The system displays the date and time on which the employee will be confirmed. The confirmation date and time will not be prior to the date of birth and the hire date. In case of rehire, it will not be earlier than the rehire date.
Actual Confirmation On	The system displays the date and time on which you were actually confirmed in the job. The confirmation date will not be prior to the date of birth and the hire date. In case of rehire, it will not be earlier than the rehire date.
Service Reference Date	The system displays the service reference date
Experience	The system displays the years and months which the employee worked in the organization.

You can change the following details in Personal Information.

Pronoun	The preferred gender pronoun of the employee, for example, (He/Him), (She/Her) and (They/Their).
Title	The title which you can use for your name, for example, “Mr”, “Ms”, “Dr” etc. Select the required value from the drop-down list box.
First Name	Your first name. For example, if your full name is John Smith Anderson, John is your first name. When you modify this field information, the HR user must authorize it.
Middle Name	Your middle name. For example, if your full name is John Smith Anderson, Smith is your middle name. When you modify this field information, the HR user must authorize it.
Last Name	Your last name. For example, if your full name is John Smith Anderson, Anderson is your last name. When you modify this field information, the HR user must authorize it.
Known As	The name by which you are usually known as. For example, if your first name is Carolyn, you might generally be known as “Lynn”. When you modify this field information, the HR user must authorize it.
Legal Name	Your legal name.
Gender	The system displays your gender, whether male or female
Marital Status	Your marital status, for example, Married, Single, Divorced etc. Choose the required option from the drop-down list box. When you modify this field information, the HR user must authorize it.
Country	The system displays the name of the country to which you belong.
State	The system displays the name of the state to which you belong.
Date of Birth	The system displays your date of birth.
Age	The system displays your age as on date.
Ethnicity	The system displays your ethnic identity, for example, Asian, Caucasian, African etc.
Citizenship	Your citizenship, for example, India, Singapore, Chinese etc. Choose the required option from the drop-down list box. When you modify this field information, the HR user must authorize it.
Nationality	Your nationality, for example, Indian, Singaporean, Chinese etc. Choose the required option from the drop-down list box. When you modify this field information, the HR user must authorize it.
Religion	Your religion, for example, Buddhist, Hindu, Muslim etc. Choose the required option from the drop-down list box. When you modify this field information, the HR user must authorize it.
NRIC or FIN Number format	The format of your NRIC or Foreign Identification Number (FIN). The system displays the format of the NRIC / FIN number as X9999999X, where X is a character and 9999999 are numeral values.
NRIC or FIN Number	Your NRIC / FIN. If the country is Singapore, then system will display the number according to the format X9999999X. When you modify this field information, the HR user must authorize it. If the Social Personal Number (SIN) of the employee is not entered, the system will display the NRIC / FIN in the text box.
Requested On	The date on which the employee submitted his/her request for changing the personal information details.
Comments	The remarks of the authorizer pertaining to the change request.

Note: If ‘Display employee gender and demographic information in Personal Information’ parameter is set as ‘No’, the following control would be disabled in personal information section.

Gender
Marital Status
Ethnicity
Citizenship
Nationality
Religion

You can add/change the following details in contact Information section. If the parameter of ‘Enable Contact Information section in Request change in personal information ‘ is set as ‘Yes’ the contact information section would be enabled. It contains the following details for each contact type.

Contact Type
Address line 1
Address line 2
Address line 3
City/Town
State
Country
Mobile

Click “Add/Modify Address” hyperlink to add or modify the contact details of the employee.

Note: It is mandatory to provide the contact information details of at least one contact person. Use the corresponding fields in the “Emergency Contact Information” group box below to enter the details.

1. Name	The name of the first contact person.
Relationship with Employee	The relationship of the contact person with you, for example, Mother, Father, Spouse, Son etc. Choose the required option from the drop-down list box.
Phone	The phone number of the first contact person
Mobile	The mobile phone number of the first contact person
2. Name	The name of the second contact person
Relationship with Employee	The relationship of the second contact person with you, for example Mother, Father, Spouse, Son etc. Choose the required option from the drop-down list box.
Phone	The phone number of the second contact person
Mobile	The mobile phone number of the second contact person
Remarks	The remarks you want to enter about the changes you have made to your personal information details.
Effective From	The system displays the date and time from which the current record has been in effect.
Modification Option	Select the modification option, either “Correct” or “Update” from the drop-down list box. By default, the value will be blank. If no changes are made to the recorded details, you cannot use the “Update” option from the drop-down list box.
New Effective From	If you select the “Update” option, the system displays the Guidance Text “Please Enter the "New Effective From" date and time if the Modification Option chosen is "Update" ”, near the "Modification Option" drop-down list box. You should specify the “New Effective From” date and time. The value you specify for the New Effective From date and time should not be earlier than the existing Effective From value. A new personal information record with the modifications you have made will come into effect from the new date and time you specify. The value can be entered in the user defined date and time format. By default, the value will be blank.

Click “Submit” to submit the record.

6 Hyperlinked topics below

Page objective

Use this page to make the necessary changes to your personal information details and submit the changes for authorization.

What you can do in this page

Make the necessary changes to your personal information details and submit the changes for authorization