Provide contact information
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4 Select the required contact type using the “Select Contact Information” page.
4 Select the “Create Contact Information” hyperlink at the bottom of the page.
4 The system launches the “Provide Contact Information” page.
4 The system displays the following details at the top of the page.
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Employee |
The name and unique code of the employee. |
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Code |
Displays the employee code of the employee |
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Request Status |
The status of request for changes in contact information. |
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Effective from |
The date from which the corresponding version of the contact information record is effective. |
Changing contact information details
4 You can change the following contact information details.
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Contact Type |
The contact information type of the selected employee. For example, Communication, Holiday, Permanent or Residential. If you specify the contact type as “Holiday”, it indicates that the contact information being entered pertains to the contact address at which the employee could be contacted on a holiday. From the drop-down list box, select the required contact type. |
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Primary Address |
Indicates whether the address is the primary address of the employee or otherwise. If the check box is checked, it indicates that the details are not available for use in other activities. If the check box is blank, it indicates the details are active and available for use. |
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Country |
From the drop-down list box, select the country pertaining to the specified contact address. The combo is loaded with various countries. |
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State |
From the drop-down list box, select the state pertaining to the specified contact address. The combo is loaded with various states corresponding to the country selected. |
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City/Town (Local Type 2) |
From the drop-down list box, select the City/Town pertaining to the specified contact address. The combo is listed with the cities/towns corresponding to the state selected. |
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Address Line 1 |
The Line 1 of the address at which the employee could be contacted under the specified contact information type. Enter the complete address pertaining to the specified contact type. For example, if the contact type specified is “Holiday”, enter the address at which you can contact the employee on a holiday. |
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Address Line 2 |
The address line 2 of the employee(if any) |
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Address Line 3 |
The zip number of the city specified. For example, if the city specified is Los Angeles, enter the applicable zip number . |
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Phone 1 |
The contact phone number at the address specified. You can give two phone numbers. Enter the first phone number. |
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Phone |
The phone number at which the employee can be contacted at the specified contact address. |
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Mobile |
The mobile number at which the employee can be contacted at the specified contact address. |
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The email address of the employee. |
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Secondary Email Id |
The secondary email address of the employee |
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Building |
The name of the building at which the employee can be reached at the specified contact address. |
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Workstation No. |
The number of the workstation at which the employee can be reached at the specified contact address. |
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Comments |
The remarks you want to enter about the contact information. |
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Document Attachment |
Attach the document (if any) using the |
Modifying the record
You can modify an existing contact information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a “New Effective From” date and time. The existing record will become ineffective from one minute prior to the new effective from value. The system opens a new record effective from the “New Effective From” value specified.
4 Specify the following.
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Modification Option |
Select the required modification option, either “Correct” or “Update” from the drop-down list box. |
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New Effective From |
The date and time from which a new version of the record should be created with the modifications made. |
Deleting the record
4 Click inside the “Request for Deletion” check box if you want to delete the record. Upon authorization of the changes, the system deletes the contact information record.
4 Select the “Save” pushbutton to save the changes made.
Use this page to create/edit contact information details.
