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Ensure that you are in the “Select Employee to Initiate Transfer - Self Service” page.
To select through direct entry
Enter the complete code of the employee in the “Employee Code” field.
Select the “Initiate Employee Transfer” hyperlink beside the employee code field.
The system displays the “Initiate Employee Transfer - Self Service” page.
To select through search criteria
Use the search facility to fetch the required records in the multiline.
Select the hyperlink on the name of the employee in the required record.
The “Initiate Employee Transfer - Self Service” page appears.
The system displays the following details at the top of the page.
Note: For a rejected or pending authorization record, by default, the system displays the values previously specified for the details. You can edit the values and resubmit the record for authorization.
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Employee Movement Unit |
The employee movement unit selected in the “Select Employee for Initiating Promotion/Transfer” page. |
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Date Format |
The date format applicable to the login user. |
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Indicate if you are initiating transfer process for the employee. From the drop-down list box, select the required value. The drop-down list box displays with select. |
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The reason for which transfer process has been initiated for the employee. The system displays the reason for Transfer defined by the user using the Quick Codes activity of HR general information. The drop-down list box displays the predefined reasons, such as “Change in Department”, “Change in Grade”, “Change in Grade set”, “Change in Job”, “Others”, etc. By default, the system displays a blank value, if the record is being entered for the first time. |
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The date and time on which the employee has been transferred. |
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Transfer Type |
From the drop-down list box, select the type of transfer, whether "Temporary"or "Permanent". |
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Transfer End Date |
The date till which the transfer is valid. This is mandatory, if the type of transfer is "Temporary". |
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Originating Department |
The department to which the employee actually belongs. This is mandatory, if the type of transfer is "Temporary". Help Available |
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Originating Department Description |
The description of the originating department. |
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Originating Line |
From the drop-down list box, select the process of the originating department. For example Bonding, Moulding, Packing,etc. |
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Originating Supervisor Code |
The employee code of the supervisor of the originating department. This is mandatory, if the type of transfer is "Temporary". Help Available |
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Originating Supervisor Name |
The name of the originating supervisor corresponding to the specific supervisor code. |
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Employee |
The code and name of the selected employee. |
You can view the following current details of the employee at the left side of the page.
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Current Department |
The department in which the employee is currently working. |
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Current Department Description |
The description of the specific department. |
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Current Process/ Product |
The process/product in which the employee is currently working. |
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Current Supervisor Code |
The unique employee code of the employee’s current supervisor. |
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Current Supervisor Name |
The name of the employee's current supervisor. |
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Current Position |
The position currently held by the employee, for example, Senior Manager, Analyst Programmer etc. |
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Current Position Description |
The description of the specific position. |
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Current Rota Schedule |
The rota schedule to which the employee is currently mapped. |
Specify the following details.
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New Department
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The unique code of the new department to which the employee has been transferred. Help Available |
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New Department Description |
The description of the new department. |
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New Process/Product |
The process/product that is planned for the employee. |
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New Supervisor Code |
The unique employee code of the employee’s new supervisor. Help Available |
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New Supervisor Name |
The name of the employee's new supervisor. |
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New Position |
The unique code of the new position to which the employee has to be transferred. Help Available |
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New Position Description |
The description of the specific new position. |
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New Rota Schedule |
The rota schedule that is planned for the employee. |
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Comments |
Enter the additional comments with regard to the details entered. |
Select the BOOK icon beside the “Comments” field. The system displays a dialog box.
Enter the comments in the dialog box.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
To submit request for authorization
Select the “Save Request” pushbutton to save the details entered and submit the record for authorization.
Select the “Cancel Request” pushbutton to cancel the promotion/transfer request.
6 Hyperlinked topics below
Use this page to initiate the promotion/transfer or promotion with transfer process for the selected employee.
Submit the record for authorization